Automatically block Belgian national register numbers in email and sharing
A DLP rule in Canvos recognises Belgian national register numbers inside files and emails and stops them before they leave the organisation. Set up in five minutes, active immediately.
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Set up data classification: labels that decide what may happen to a file
With data classification in Canvos every file gets a label, and the label sets the rules: may it leave the organisation, may there be a public link, may it be downloaded, does it get a watermark. You define the labels once, Canvos enforces them.
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Share files securely with clients: password, expiry date and watermark required
With the Sharing policy in Canvos you decide once how your employees may share files outside the organisation. Every link automatically gets a password and an expiry date, every download a watermark.
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Set retention periods: email 7 years, chat 1 year, trash 30 days
The Retention policy in Canvos defines per organisation how long email, chat, file versions and the audit log are kept. You choose the periods, the worker applies them every hour, and you can prove you keep nothing longer than allowed.
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Reconstruct an incident with the audit log and the evidence chain
Someone tried to share a payslip publicly and was stopped. In the Governance Center you see within a minute who, when, which file and which rule, you export the evidence, and you verify that the log has not been altered.
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A compliance report for your DPO or accountant, in five minutes
The Compliance tab sums up the state of your organisation in one score, computed from facts. You see what is left to gain, verify the evidence chain and generate a PDF report for the period you choose. Or you let it arrive every month by itself.
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From Outlook to Canvos Mail: your first day
Reading, replying, a new message, a rule that stars invoices, your signature and an out-of-office message. Everything you did in Outlook you do in Canvos Mail in the familiar place, without anything going to an American server.
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Calendar: plan appointments, share with colleagues and sync with your phone
An appointment with attendees and location, your calendar shared with a colleague, and the same calendar on your iPhone or Android through the open CalDAV standard. Without Google, without Microsoft, and still on every device.
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Your files on your PC: setting up the Canvos desktop client
The Canvos client keeps a folder on your computer automatically synchronised with your workplace, just like OneDrive. Work offline, open files in your own programs, and still everything sits safely in Europe. Connected in four steps.
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Work together in one document with Euro-Office, without emailing versions back and forth
You create a new document straight from Files, edit it in Euro-Office inside your workplace, share it with a colleague and work in the same text at the same time. One version, saved automatically, with history, on your own server.
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Video meetings without your client needing an account
One click and your meeting runs on meet.canvos.eu, in Europe. Clients and suppliers click the link and are in: no installation, no registration. Plan it ahead in the calendar or start it from a chat conversation.
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Tasks and kanban for a small team
Who does what, by when? With Tasks in Canvos you create a task with priority, deadline and owner in ten seconds, switch to a kanban board and see what is done. No extra tool, no extra login.
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The vault: company passwords and secrets, encrypted on your own server
The client portal password, the webshop logins, the accounting API key: in Canvos you keep them in a vault that sits encrypted on your own workplace, with a password generator, folders and automatic locking. No sticky notes, no shared Excel file.
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From WhatsApp groups to Canvos Chat: messages that stay with the company
Direct messages with colleagues, a channel per team or project, and a video meeting you start from the conversation. Without private numbers, without client data ending up on an American server, and with the same rules as the rest of your workplace.
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Moving from Microsoft 365 to Canvos: the migration wizard in four steps
Move email, calendars, contacts, OneDrive and SharePoint sites to your own European workplace, without user passwords, without interruption. The wizard connects your tenant, fetches the users, lets you choose what moves and keeps syncing until switch-over day.
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Moving from Google Workspace to Canvos: Gmail, Calendar, Contacts and Drive in four steps
With a service account and domain-wide delegation, Canvos reads your Google directory, Gmail, Google Calendar, contacts and Drive and moves everything to your own European workplace. No passwords, no interruption, with continuous sync until switch-over day.
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Organisation administration: users, roles, company folders and mail DNS in one panel
Add a new colleague with account, mailbox and calendar in one action. Roles that decide who sees what. Company folders per team or client. And a DNS check for your mail domain. This is the daily administration of a Canvos organisation, without an IT department.
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Two-factor authentication, login log and sessions: securing accounts in Canvos
A stolen password is the most common break-in at small organisations. In Canvos every user turns on a second factor in two minutes, the administrator sees every sign-in with IP and country, and ends a suspicious session remotely. No extra product.
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Backup and restore: how you make sure you get your data back
One screen for the backup of your whole organisation: files, email, calendar, contacts, chat and governance logs, encrypted with AES-256, daily or weekly, with retention periods and a key only you know. Plus a manual backup whenever you want one.
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An accounting firm in Canvos: client files, retention duty and a shared mailbox
One day in the life of a three-person firm with dozens of clients: a company folder per client, a label that keeps client files inside, a payslip that does not get shared, email that stays for seven years, a shared mailbox for bookkeeping and a compliance score for the auditor.
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A law firm in Canvos: professional secrecy as policy, legal hold per document and evidence for the bar
Files that do not leave the firm, documents nobody can change once a dispute is running, sharing with opposing counsel only with a password and expiry, and an evidence chain you can present to the bar or the court. On a server in Europe, beyond the reach of the CLOUD Act.
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Public sector and local government: demonstrating NIS2 and CyberFundamentals with Canvos
Municipalities, welfare offices, inter-municipal bodies and agencies must not only work securely under NIS2 and the CyberFundamentals framework, but prove it. Canvos delivers the measures and the evidence in one workplace: access control with 2FA, logging, encrypted backups, mobile policy, and an evidence chain that exports as CEF to your SIEM.
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An SME without an IT department: up and running in half a day with Canvos
Mail on your own domain, shared calendars, files with a full office suite, chat and video meetings, with one login and without anyone having to manage a server. And security is on by default: backups, two-factor authentication and a compliance score for your accountant or insurer.
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Ticking off CyberFundamentals Basic: the checklist for an office on Canvos
The CyberFundamentals framework of the Centre for Cybersecurity Belgium is the Belgian yardstick for NIS2 and for any organisation that wants to show the basics are in order. This checklist walks through the measures of the Basic level and shows per measure what Canvos handles by default, what you configure yourself and what falls outside the workplace. With a printable PDF.
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Filling in the GDPR record of processing activities for your Canvos workplace, with template
Article 30 of the GDPR obliges almost every organisation to keep a record of processing activities. For everything that happens in your workplace, mail, files, calendar, chat, backups and logs, the answers are already here: purpose, categories, processor, location, retention and measures. Download the template and only add your own activities.
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Knowledge base: share manuals and procedures with your team
Where is the procedure for a new client, and which version is the right one? In the Canvos knowledge base you write pages in an editor or in Markdown, link documents from Nextcloud and decide per space and per page who sees what. With classification, DLP and version history built in.
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